Data Management & RECRUITMENT ERP
The Next-Generation Campus Placement & Corporate Hiring ERP
Automate end-to-end recruitment drives, eliminate manual shortlisting, and deliver 100% audit-ready placement analytics for universities, training & placement cells (TPOs), and corporate talent acquisition teams.
70% Faster Hiring
Turnaround
AI-Driven Resume
& JD Match Scoring
1-Click NAAC, NIRF &
NBA Compliance Reports
Enterprise-Grade
Role-Based Security
MODULE 01 • Agency PORTAL
Agency Module & Talent Workbench
Everything a modern agency needs: Register and login securely, upload candidate data via bulk batch or individual entry, create customer accounts to review requirements, post matching jobs, and mask sensitive candidate details before dispatch.
1.
Register & Login (Safe account access)
2. Candidate
Database (Bulk & 1-by-1 upload)
3. Customer, Jobs
& Masking (Review needs & mask details)
4. Membership &
History (Full audit trails)
1. Agency Registration & Access
First, Agency register their enterprise accounts and authenticate securely to enter the talent workbench.
- Instant Agency Sign-Up: Fast verification with company credentials, official email, and role authorization.
- Secure SSO Login: Multi-factor authentication, session management, and encrypted credential vault.
- Company Profile Studio: Showcase hiring brand, corporate culture, location hubs, and point-of-contact details.
- Delegated Team Access: Assign Agency''s, sourcers, and panel interviewers with custom permissions.
2. Candidate Master Database (2 Upload Ways)
Centralized repository to ingest, organize, and query all student and professional applicant profiles.
- Way 1: Bulk Upload Engine: Ingest thousands of candidate records at once via Excel, CSV, or batch PDF resume folders with automated schema mapping.
- Way 2: One-by-One Profile Entry: Add granular candidate profiles manually with verified GPA, skill badges, portfolio links, and notes.
- Multi-Parameter Search: Query talent by degree, year of graduation, tech stack, location, notice period, and cutoffs.
- Live Profile Sync: Real-time resume versioning with automatic deduplication across repeated applications.
3. Customer Hub, Job Postings & Masking
Manage customer companies, map job criteria, and protect candidate privacy with automated blind masking.
- Create Customer Profiles: Onboard client companies, department heads, and specific hiring unit coordinators.
- Review Hiring Requirements: Inspect job mandates including budget CTC, required skill matrices, and location preferences.
- Post Targeted Jobs: Publish bespoke job openings directly tailored to client criteria with instant candidate matching.
- Zero-Trust Candidate Masking: Redact phone numbers, personal emails, and home addresses before sending profiles to clients to prevent poaching and bias.
4. Membership Plans & Activity History
Flexible subscription tiers and complete chronological activity logging for accountability.
- Enterprise Membership Tiers: Select flexible plans with tailored job posting quotas, candidate view credits, and export allowances.
- Upload History Audit: Review detailed logs of past batch uploads, including accepted rows, errors, and timestamps.
- Candidate Dispatch Logs: Verify when candidate dossiers were masked and delivered to customers with read receipts.
- Financial & Billing History: Access digital tax invoices, credit renewals, and subscription status in one dashboard.
MODULE 02 • CANDIDATE / STUDENT
FEATURES
Seamless Self-Service Experience for Candidates
Empowering students with verified master profiles, instant eligibility match alerts, and live round-by-round application tracking.
Profile & Resume Hub
Standardized, verified digital identity for every candidate.
- Standardized Master Profile: Single digital profile with verified academics, backlogs, and skill badges.
- ATS Resume Generator: Build institutional-standard, ATS-friendly resumes directly from verified data.
- Document Vault: Store offer letters, internship certificates, grade sheets, and government ID proofs.
Drive Application & Tracking
Real-time notifications and transparent recruitment pipelines.
- Automated Eligibility Alerts: Real-time alerts when the student meets 100% of recruiter criteria.
- 1-Click Job Registration: Apply or opt-out of eligible campus drives with a single click.
- Live Round Tracker: Real-time visibility into test links, interview rooms, and round clearances.
Offer & Acceptance
Clear offer decisions with digital timestamps and joining info.
- Offer Letter Central: View, download, and formally accept or decline job offers within institution deadlines.
- Audit-Proof Timestamps: Formal digital acceptance trail synced with institutional policy rules.
- Joining & Onboarding: Direct access to recruiter joining instructions and document checklists.
ENTERPRISE SECURITY & ARCHITECTURE
Enterprise-Grade Reliability & Data Security
Engineered for high-volume campus drives with rigorous data protection, granular permissions, and seamless institutional integration.
Role-Based Access Control (RBAC)
Granular access levels tailored for University Management, TPOs, Department HODs, Student Coordinators, Agency, and Students.
Zero-Trust PII & DPDP Compliant
Automated masking of contact data, encrypted database storage at rest (AES-256), and TLS 1.3 in-transit encryption.
Seamless SIS & ATS Integrations
Native connectors for Banner, SAP Student Lifecycle, PeopleSoft, and leading corporate ATS engines (Workday, Greenhouse, Lever).
High-Concurrency Scalable Cloud
Built to manage 50,000+ simultaneous online test takers and applicant submissions during mega-placement drives without latency.
PROCESS COMPARISON
Why Choose Placement_ERP?
See how our integrated platform transforms manual, error-prone spreadsheets into a modern automated recruitment machine.
| Capability | Traditional Spreadsheets | Generic Google Forms / ERP | Placement_ERP Platform |
|---|---|---|---|
| Agency Shortlisting | Manual Excel filtering (hours of work) | Basic CSV exports with manual review | Instant 1-Click AI & Criteria Match |
| Drive Slot Scheduling | Chaotic WhatsApp groups & phone calls | Static calendar invites with conflicts | Automated Conflict-Free Multi-Panel Slots |
| Placement Policy Rules | Constant disputes & duplicate offers | Tedious manual cross-verification | Automated Dream/Super Dream Lockouts |
| Accreditation Reports | 3-4 weeks of stress before inspections | Raw dumps requiring extensive cleanup | 1-Click Audit-Ready (NIRF/NAAC/NBA) |
| Recruiter Experience | Endless back-and-forth emails | Clunky shared drives and forms | Dedicated Self-Service Agency Hub |
SCHEDULE A TAILORED DEMO
Ready to Modernize Your Campus Placement Drives?
See how our Smart ERP platform automates eligibility filtering, drive scheduling, and 1-click accreditation reporting.
FREQUENTLY ASKED QUESTIONS
Frequently Asked Questions About Placement_ERP
Everything you need to know about Agency workflows, applicant sourcing, client sharing, and recruitment status tracking.
How do Agencies upload and organize applicants into the system?
Agencies can build their talent pool through two methods: bulk uploading applicant records via Excel/CSV spreadsheets for large-scale ingestion, or creating individual applicant profiles with detailed education, skill sets, experience, and resumes. Applicants can be structured into custom folders for quick retrieval, filtering, and assignment to client requirements.
How do Agencies onboard client companies and manage their hiring requirements?
Agencies can onboard client companies through the Customer Setup module, configure company profiles, and record live hiring requirements including role specifications, required skills, experience, and budget. The Agency can then post targeted jobs and walk-in drives directly aligned with each client's hiring needs.
How do Agencies share applicants with clients while protecting applicant privacy?
When an Agency shares shortlisted applicant profiles with a client company, the platform applies Applicant Masking to redact personal contact numbers and private email addresses to prevent poaching. Client companies review applicant qualifications through their customer portal and update statuses (Shortlisted, Selected, Rejected), which synchronizes back to the Agency dashboard in real time.
How do Customers (Client Companies) review shared applicants and manage their hiring workflow?
Customers log into their dedicated self-service portal where they can create live hiring requirements, review applicant profiles submitted by the Agency, and examine verified resumes. Within their dashboard, Customers can evaluate qualifications, assign internal team members, and update hiring statuses (Shortlisted, Selected, or Rejected) in real time.
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